Summer School Code of Conduct

General rules

The organizers of OpenGeoHub Summer Schools are dedicated to providing a harassment-free event experience for everyone regardless of gender, gender expression, sexual orientation, disability, physical appearance, body size, race, or religion (or lack thereof). All attendees, speakers, sponsors and volunteers at OpenGeoHub Summer Schools are required to agree to the following code of conduct (see below). Organizers will enforce this code throughout and expect cooperation in ensuring a safe environment for all.

We do not tolerate harassment of OpenGeoHub Summer Schools participants in any form. Sexual language and imagery is not appropriate for any event venue, including talks, workshops and practicals, Twitter, Facebook and other online media.

Participants engaging in harassing behavior may be sanctioned in any way organizers deem appropriate. Participants may be given a formally warning to stop the behaviour and expelled if they continue or immediately expelled from the event without refund and their details will be forwarded to partner institutions and events. Additionally if the harassing behaviour is part of a sponsor display or a talk the display will be removed or the talk stopped as well the other responses listed above.

OpenGeoHub Summer Schools attendants agree to:

  • Be considerate in speech and actions, and actively seek to acknowledge and respect the boundaries of fellow attendees.
  • Refrain from demeaning, discriminatory, or harassing behavior and speech. Harassment includes, but is not limited to:
    • Stalking,
    • Deliberate intimidation,
    • Unwanted photography or recording,
    • Discriminatory images in public spaces,
    • Sustained or willful disruption of talks or other events,
    • Use of sexual or discriminatory imagery, comments, or jokes,
    • Offensive verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, sexual imagery,
    • Inappropriate physical contact, which can include grabbing as well as hugging without asking or massaging without asking,
    • Unwelcome sexual attention, which can include inappropriate questions of a sexual nature, asking for sexual favours or repeatedly asking for dates or contact information,
  • Alert a member of the staff if you notice a dangerous situation, someone in distress, or violations of this code of conduct, even if they seem inconsequential.

If you are asked to stop harassing behaviour by the event moderators you should stop immediately, even if your behaviour was meant to be friendly or a joke, it was clearly not taken that way and for the comfort of all event attendees you should stop.

Sponsors are also subject to the anti-harassment policy. In particular, sponsors should not use sexualized images, activities, or other material.

Recording permission for participants

Most of the events organized by OpenGeoHub are audio and video recorded. As a member of the public, participants could appear on the recordings, although the videorecordings will mostly be targetting lecturers. The consent of attendees is therefore requested. If you are considering attending one of OpenGeoHub’s events, such as a Summer School, please indicate your preference in the registration form sent prior to the event. 


  1. Why is this event recorded and photographed?
    In order to promote the Summer School and MOOD in online and offline media including, but not limited to the MOOD website, its social media channels and those of affiliated partners (for example OpenGeoHub).
  2. What if I do not give my consent to be recorded?
    You are under no obligation to be audio or video recorded. If you decide not to give your consent you will still be able to join the event. However, the staff will indicate a specific seating area for the duration of the event where you will not be filmed. You will not be able to ask questions or interact with the person making the presentation during the parts of the event that are recorded.
  3. What about the storage of the recordings?
    The recordings and photos are kept on the computers of the communication officers of OpenGeoHub and in a Zoom cloud. Their access will be password protected. The edited version of the recordings and photos will also be  published on the OpenGeoHub website ( and the TIB av portal (
  4. How long will these recordings be stored?
    Because we aim at getting an DOI for each webinar / recorded seminar, the videos will in principle be saved permanently. Photographs from the event will also be shared through our social channels and can be considered as the permanent record of the event.
  5. If you have questions or complaints you can contact:

These questions are compatible with the EU General Data Protection Regulation (GDPR).

Requirements for talks

Talk slides and presentations fall under the code of conduct. Talk slides should not contain offensive of sexualised material. If this material is impossible to avoid given the topic (for example text mining of material from hate sites) the existence of this material should be noted both in the abstract and at the start of the talk.

Need help?

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact either the local organizers and/or the OpenGeoHub management board ( or directly via telephone +31-317-427537.

This code of conduct was adapted from the UseR! and See also the general OpenGeoHub Privacy policy and instructions on how to report content or issue.

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